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Gathering Critical Information for Successful Grant Applications

To learn more about Grant Writing for Wildlife Conservation, take a look at our expert led course by clicking here.

Successful grant applications for wildlife conservation projects require more than just a compelling narrative; they need a solid foundation of accurate and comprehensive information. Gathering the necessary data and supporting materials is a critical step in writing a persuasive grant proposal. This article outlines the essential steps and best practices for collecting the information needed to develop a strong grant application.

Overview of the Information Gathering Process

The process of gathering information for a grant application involves several key activities: collating application guidelines, extracting project plan information, collecting background data, and assembling supporting materials. Each of these steps ensures that you have all the required information at your fingertips when you begin writing your application.

Collating Application Guidelines for Successful Grant Applications

The first step is to thoroughly review the application guidelines provided by the grant donor. These guidelines typically contain vital information about the application process, including eligibility criteria, required documentation, formatting instructions, and submission deadlines. Extract key points from the guidelines and create a checklist to ensure that you do not miss any important requirements. This checklist will serve as a roadmap for gathering the necessary information and will help keep your application organised and on track.

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Extracting Project Plan Information

Your project plan is a crucial source of information for your grant application. It includes detailed descriptions of your conservation goals, strategies, activities, timelines, and budgets. Extract relevant information from your project plan that aligns with the requirements of the grant application. This includes:

  • Conservation Strategy: Outline the overall goals and objectives of your project.

  • Monitoring and Evaluation: Describe how you will measure the success of your project and the methods you will use to collect and analyse data.

  • Team Structure: Detail the roles and responsibilities of each team member involved in the project.

  • Schedule and Budget: Provide a timeline of activities and a detailed budget that includes all projected costs and income.

Ensure that the information you extract is tailored to the specific requirements of the grant application.

Collecting Background Information

In addition to the data from your project plan, you will need to collect background information that supports your application. This might include:

  • Biodiversity Data: Information on the species or habitats you aim to conserve, including their status, population trends, and threats.

  • Socioeconomic Data: Insights into the local communities that will be impacted by your project, including their economic conditions, cultural practices, and engagement with conservation efforts.

  • Scientific Evidence: Studies and research findings that support the effectiveness of your proposed activities.

  • Case Studies: Examples of similar conservation projects that have achieved success, highlighting best practices and lessons learned.

This background information will help you build a strong case for the need and impact of your project.

Assembling Supporting Materials

Supporting materials are additional documents that provide evidence of your organisation’s capacity to successfully implement the project. These materials might include:

  • Financial Reports: Annual accounts and financial statements that demonstrate your organisation’s financial health and accountability.

  • Previous Grant Applications: Examples of successful grant applications you have submitted in the past, showcasing your experience and track record.

  • Policy Documents: Internal policies on project management, financial procedures, human resources, and ethics that ensure your organisation operates to high standards.

  • Curriculum Vitae: Resumes of key team members, highlighting their qualifications, skills, and relevant experience.

  • Photos and Videos: Visual materials that depict the conservation area, target species, threats, and proposed activities.

These supporting materials will enhance your application by providing tangible evidence of your organisation’s capabilities and credibility.

Organising and Storing Information

As you gather information, it is important to keep everything organised. Use digital tools like spreadsheets, document management systems, and cloud storage to categorise and store the data and documents. Create folders for different sections of the application and ensure that all team members have access to the latest versions of documents. This will streamline the writing process and make it easier to compile the final application.


Gathering critical information is a foundational step in the grant application process. By collating application guidelines, extracting relevant project plan information, collecting comprehensive background data, and assembling robust supporting materials, you can develop a well-informed and compelling grant application. This thorough approach not only enhances the quality of your application but also increases your chances of securing the funding needed to make a meaningful impact in wildlife conservation.

To learn more about Grant Writing for Wildlife Conservation, take a look at our expert led course by clicking here.

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